How to Stop Spam

  Matt Cone       April 17, 2007      Tutorials Mac Email

Email is almost the perfect communications method. It allows people to send free messages that can be accessed instantly, it allows people to create electronic communication archives, and it breathes new life into the age-old tradition of letter writing. Email was so close to attaining electronic communications utopia! Unfortunately, it never made it, and it never will, because the spammers went and ruined everything.

If you use email, you know what we’re talking about. Spam, or electronic junk mail, has been clogging email boxes for years now, and it’s only getting worse. According to the experts, spam now accounts for over 80% of all email. Incredibly, spam now costs US organizations alone over $10 billion dollars every year!

Stopping spam email on a Mac

Apple’s Mail thinks this is junk mail, and it’s right. We don’t want any!

How do you get rid of the junk messages? You can, of course, click on every email message and hit the delete button, but that gets old when you receive dozens of spam messages every day. A better solution is to train software to identity, quarantine, and delete spam so you don’t even have to look at the stuff. We’ll show you how to do it!

What Not To Do

Maybe you can relate to this: As junk mail fills Hypothetical Bob’s Inbox, he’s gripped by an uncontrollable rage. He feels the urge to do something – anything! Bob responds to one of the (ahem) more vulgar spam messages and writes something (ahem) equally inappropriate to whoever just spammed him. Resist the urge. It won’t do any good, and it’ll waste time – time you could have used to configure your anti-spam software. Here are other things you should never do:

Basically, there’s nothing you can do with spam except get rid of it.

Spam-Busting Methodologies

Obviously, there’s a lot of pressure to make all this spam stop. Junk mail is costing people big time and money. But how do you make it stop? There are two lines of defense in the war against spam: Server-level filtering and client-level filtering.

Stopping spam email on a Mac

Systems administrators have three options when considering how to filter spam:

The client-level spam defense is up to you. In order to best plan your attack on spam, you’ll need to figure out what spam-filtering steps your internet service provider takes. Here’s how:

  1. Open Apple’s Mail application. You’ll find it in the Applications folder.

  2. Select a junk message. From the View menu, select Message, and then Long Headers.

    Stopping spam email on a Mac

  3. If you see headers related to spam, you’ll know your internet service provider tags potential spam messages. If you don’t find anything, call your provider and ask them how they handle spam.

    Stopping spam email on a Mac

Knowing what you know now, you can decide how best to attack the spam flooding your Inbox. We’ll show you how.

How Anti-Spam Software Works

Filtering spam from your Inbox is a little like using birth-control: There are a lot of options, and none of them work 100% of the time. In fact, unless you abstain from email altogether (we don’t recommend it), the best you can hope for is about a 97% spam filtration success rate.

What you decide to use should depend on your situation: Assess your internet service provider’s policies, the amount of time you have to work on this stuff, and your patience and tolerance for complicated filtering software. If getting every piece of spam isn’t important to you, look at less complicated options, like Apple’s Mail junk options.

The most popular programs use one of two spam-filtering methods. Applications like Apple’s Mail use something called latent semantic analysis. Unless you’re a rocket scientist, you probably won’t understand the complex math that goes on behind the scenes. (And who cares, anyway?) The most important thing to know is that latent semantic analysis analyzes relationships between documents and then creates a matrix to create trends based on the relationships. In the case of Apple’s Mail, you help create the matrix by selecting mail messages that are junk. Mail uses this information in the future to automatically flag messages as spam.

Stopping spam email on a Mac

Can you hang with the latent semantic analysis derivation? We can’t.

Your other option – and this is the most interesting – is Bayesian spam filtering. Applications like SpamSieve use Bayesian spam filtering. Because Bayesian spam filtering relies heavily on probability, it’s completely worthless without user input. You’ll have to train applications that use this method! Here’s how it works: The probability that an email is spam, given that it has certain words in it, is equal to the probability of finding those certain words in spam email, times the probability that any email is spam, divided by the probability of finding those words in any email.

Stopping spam email on a Mac

Generally speaking, Bayesian spam filtering will probably provide the best defensive against spam. However, now that junk mail messages have started relying heavily on images, Bayesian spam filtering is less effective than it used to be. Spammers have also starting pasting valid text (i.e.: news articles, etc.) into spam, and this also reduces Bayesian filtering’s effectiveness.

Stopping spam email on a Mac

This text doesn’t make any sense, but it ruins the probability that Bayesian filtering relies on.

How to Stop Spam with Apple’s Mail

Apple’s Mail application ships with a built-in spam filter that uses latent semantic analysis. We’ll be honest with you: Mail’s filtering is far from perfect. But it’ll do in a pinch, and it’s a nice option if you don’t want to spend weeks training another anti-spam application. The Junk Mail feature works pretty well straight out of the box! Here’s how to turn on Mail’s spam filtering:

  1. Open Apple’s Mail application. You’ll find it in the Applications folder.

  2. From the Mail menu, select Preferences. Click Junk Mail.

    Stopping spam email on a Mac

  3. Select the Enable junk mail filtering check box. We strongly suggest that you leave junk mail in Training mode (Leave it in my Inbox, but indicate it is junk mail), at least for a couple days, while you’re starting out. Leave the next three checkboxes selected – none of those people should be sending you spam.

  4. Remember those server-side spam tags we talked about? The ones inserted into email message headers? Mail can use those to determine whether or not an email message is spam. If your internet service provider tags email messages, check the last box (Trust junk mail headers set by my Internet Service Provider).

  5. If you’d like to set advanced mail rules for spam, click the Advanced button. We don’t recommend doing this if you’re just starting out – it’s more of a tweaking thing.

  6. Close Mail’s Preferences. Mail will start looking for junk mail the next time you receive email. Messages that Mail thinks are spam are colored brown.

    Stopping spam email on a Mac

  7. If you receive spam messages that Mail doesn’t recognize as junk, you can tell it that the message is spam. Simply select the message and click the Junk button on Mail’s toolbar. Mail will mark the message as junk and learn from its mistake. When Mail marks valid email messages as junk, click the Not Junk button on Mail’s toolbar. After a couple days, you should notice that Mail is increasingly accurate at identifying spam.

    Stopping spam email on a Mac

  8. After a couple days (or perhaps weeks, if you’re being careful), you should take Mail out of Training mode. Go back into Mail’s Preferences and select Automatic. From now on, Mail will automatically put spam into the Junk folder on the sidebar. You can occasionally glance at the email messages in that folder to make sure Mail is filtering out spam and not valid email messages.

Congratulations! You’ve configured Mail to identify spam.

How to Use SpamSieve to Stop Spam

If Mail’s Junk Mail feature doesn’t tickle your fancy, SpamSieve will. This is probably the first and last spam filtering application you’ll ever need. If you train it correctly, it’ll bust spam like none other! Here’s how to use it:

  1. Download SpamSieve. You’ll have a month to decide whether it’s a keeper or not – after that, you’ll have to pay $30 to continue using it.

  2. When you first start SpamSieve, you’ll see the following “tip.” (We’d call it a make-it-or-break-it piece of information, but whatever.)

    Stopping spam email on a Mac

  3. From the SpamSieve menu, select Install Apple Mail Plug-In. (Or select a plug-in for your mail application of choice.)

    Stopping spam email on a Mac

  4. SpamSieve will confirm that it has installed the plug-in. Quit the Mail application and reopen it.

    Stopping spam email on a Mac

  5. Turn off Mail’s Junk Mail filtering. You could have major problems if you try to use SpamSieve and Junk Mail filtering at the same time.

  6. Now we need to create a folder for our spam. In the lower left-hand corner of Mail’s sidebar, click the + button. Type Spam in the Name box.

    Stopping spam email on a Mac

  7. Next, we’ll need to create a rule for SpamSieve. In Mail, select Preferences from the Mail menu. Click Rules. Type SpamSieve into the Description box, and make sure everything looks like our screenshot below. Close Mail’s Preferences.

    Stopping spam email on a Mac

  8. Now the training begins. Over the next couple days, you’ll have to flag spam messages for SpamSieve. To do this, select a junk message and select SpamSieve - Train as Spam from the Message menu.

    Stopping spam email on a Mac

  9. SpamSieve will slowly start identifying spam on its own. Keep training it! The more training you do, the more accurately SpamSieve will filter spam. To find out how successful you’ve been, select Show Statistics from SpamSieve’s Filter menu.

    Stopping spam email on a Mac

That’s it! You’ve successfully configured SpamSieve to filter your spam. Now you’re a Mac spam-buster!

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